Return to Sport Updates for Associations and Clubs

Return to Sport Update – 14 January

Tournaments / Public Event Guidelines and Face Masks Update 

 COVIDSafe Summer  

PUBLIC EVENT GUIDELINES 

The Victorian Government has released updated guidelines to help organisers of public events in Victoria meet their safety obligations and responsibilities during the coronavirus (COVID-19) pandemic. These guidelines have now been incorporated into Basketball Victoria’s Return to Sport Guidelines to assist in planning tournaments through the early stages of 2021. 

Venue requirements for COVIDSafe Summer Phase 1 

 

 COVIDSafe Summer (Public event Phase 1)*   

  • 75% of the venue’s seating capacity, up to a maximum of 5,000 people seated. 
  • Density limit of one person per two square metres applies to non-fixed seated areas – for example, grassed areas.  
  • Electronic record keeping such as QR codes must be used to allow for contact tracing. 
  • Tier 3 events (with fewer than 1000 people) can permit some standing and roaming as per the Restricted Activity Directions. 
  • Tier 1 and 2 events (with more than 1000) people must be seated only. 

 

*Gradual easing of these restrictions to the next phase is subject to public health advice and is expected to be reviewed in January 2021 on a 14 day basis. 

Information on proposed phases 2 and 3 are available here. 

 

Requirements from public event organisers  

  • COVIDSafe Event Plan submitted for review and approval for Tier 1 and Tier 2 events. 
  • COVIDSafe Event Checklist uploaded and published online for Tier 3 events. 

 Note – limits on attendee numbers at public events apply to each day of the event, and include children older than 12 months, but do not include the staff required to run the event. 

Approvals and requirements for organisers of public events 

If you are planning a public event/tournament in Victoria, it is your legal responsibility to ensure that you are designing a COVIDSafe event in accordance with current public health advice. 

All public events must comply with the requirements of the Public Events Framework, including the attendee limits and density requirements. Depending on the scale and risk involved in running the public event, the event organiser must seek approval from the Victorian Government to run the event. 

The Victorian Government has established a process to review and approve events, ensuring public event organisers consider the appropriate infection prevention controls and public health advice as part of their planning and delivery of events. 

Tiered approach for assessing public events 

Public events will be assessed according to the size, complexity and associated risk factors. A three-tiered categorisation system is used to ensure the appropriate level of public health oversight is applied. 

Public health risk factors for events 

Factors that can increase the risk of coronavirus (COVID-19) transmission at an event are:  

  1. The event is primarily held indoors 
  1. The event includes unallocated seating 
  1. Alcohol is served at the event 
  1. There is extensive singing, chanting or cheering amongst attendees during the event 
  1. There is close physical interaction between attendees and/or participants, where they may not be able to maintain a distance of 1.5 metres between them for short periods of time 
  1. The event is held over multiple successive days with different attendees each day 
  1. The event is actively promoted interstate and is therefore likely to attract interstate attendees 

 

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 Tier 1 events 

Criteria 

  • events with 5000 or more attendees 
  • events with 1000 to 5000 attendees that involve six or more public health risk factors for events 

Requirements 

  • Tier 1 events must submit a COVIDSafe Event Plan to the Victorian Government for public health approval 
  • Tier 1 events must submit a plan 8-10 weeks before the start of the event 

 

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 Tier 2 events 

Criteria 

  • events with 1000 to 5000 attendees  
  • no more than five public health risk factors 

Requirements 

  • Tier 2 events must submit a COVIDSafe Event Plan to the Victorian Government for public health approval 
  • Tier 2 events must submit a plan 4-6 weeks before the start of the event 

 

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 Tier 3 events 

Criteria 

  • events with 1,000 or fewer attendees per event 
  • risk factors do not apply 

 

Requirements 

  • Tier 3 events must complete and submit a COVIDSafe Event Checklist to the Victorian Government to register the event. 
  • Tier 3 events must submit the COVIDSafe Event Checklist at least one week before the start of the event. 

 

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 Organisers of any type of public event or tournament will be required to develop a COVIDSafe Event Plan or complete a COVIDSafe Event Checklist. 

 

What is a COVIDSafe Event Plan? 

A COVIDSafe Event Plan is a comprehensive document that sets out how Tier 1 and Tier 2 public events will be managed to reduce the risk of coronavirus (COVID-19) among attendees and staff. 

Further guidance on the key areas to address in a COVIDSafe Event Plan and the template is available on the Victorian Government’s Coronavirus website. 

 

What is a COVIDSafe Event Checklist? 

The COVIDSafe Event Checklist enables Tier 3 event organisers to consider and implement controls to limit the spread of coronavirus (COVID-19).  

 

Does my COVIDSafe Event Checklist need to be approved by the Victorian Government? 

No, COVIDSafe Event Checklists do not need to be approved by the Victorian Government. However, organisers of Tier 3 events need to complete and upload their COVIDSafe Event Checklist to the Victorian Government’s Coronavirus website. You can use this questionnaire to find out what the requirements are for your event. 

 

Does my COVIDSafe Event Plan need to be approved by the Victorian Government?  

Yes, all Tier 1 and Tier 2 events will require a COVIDSafe Event Plan approved by the Victorian Government. 

 

What if I am still unsure if my event requires a COVIDSafe Event Plan (Tier 1 or Tier 2) or a COVIDSafe Event Checklist (Tier 3)? 

If you have read this document and the Public Events Framework and are still unsure whether your gathering is a public event or what type of planning is needed, you can log your question by emailing COVIDSafeEvents@ecodev.vic.gov.au 

For further detailed information on the public events framework and FAQs please visit here 

 

Face Masks 

From 11.59pm, Sunday 17 January 2021, face masks will no longer be mandatory in all public indoor settings. These requirements are in line with settings that were in place at Christmas time.
Face masks continue to be mandatory in the following locations:
  • on public transport
  • when riding in a ride share or taxi
  • inside shopping centres, including the retail stores inside shopping centres, such as clothing stores
  • inside indoor markets
  • in large retail stores (over 2000 sqm), such as department stores, electronics stores, furniture stores, hardware stores or supermarkets
  • on domestic flights to and from Victoria
  • at airports
  • in hospitals.
You should always carry a face mask with you when you leave home unless you have a lawful reason not to. It is strongly recommended you wear one whenever you cannot keep 1.5 metres distance from others, including when inside a basketball stadium.

 

QR Code Reporting  

Basketball Victoria recommends the use of QR codes for record keeping of all patrons to ensure sufficient attendance records are maintained as we return to sport. 

The Victorian Government has launched a new and free QR Code Service which will help venues and businesses to keep records of visitors. To use the service, you only need to register the venue or business, download and print a poster containing a Victorian Government QR Code, and display it prominently. 

In addition, a PlayHQ COVID report is available for players, coaches and team managers who participate on a given day/night and are tagged into electronic scoring if a case arises. If required, please lodge a support ticket here. 


CURRENT RESTRICTIONS 

Sunday 6 December at 11:59pm  

VICTORIA WIDE   

ALL AGES:    

  • COVID-Safe (previously known as Green-100) – Indoor/Outdoor (contact or non-contact) Competition and/or Training.

For an explanation on what COVID-Safe (previously known as Green-100) means in practice, click here for our updated Return to Sport Guidelines.


QR Code Reporting 

Basketball Victoria recommends the use of QR codes for all patrons to ensure sufficient attendance records are maintained over the coming months as we return to sport.

The Victorian Government has launched a new and free QR Code Service which will help venues and businesses to keep records of visitors. To use the service, you only need to register the venue or business, download and print a poster containing a Victorian Government QR Code, and display it prominently.

In addition, a PlayHQ COVID report is available for players, coaches and team managers who participate on a given day/night and are tagged into electronic scoring if a case arises. If required, please lodge a support ticket via https://support.playhq.com/


COVID Safe Plans  

A reminder that all associations and clubs require a COVID Safe Plan. Venues with capacity of greater than 500 patrons must publish their COVID-Safe Plan online.

The following links allow easy completion for both venue managers and associations / clubs that hire venues. A completed form sends a copy via email to the individual who completes it, plus a copy is retained on file at Basketball Victoria.


COVID Safe Plans 

A reminder that all associations and clubs will require a COVID Safe Plan. The following links allow easy completion for both venue managers and associations / clubs that hire venues. A completed form sends a copy via email to the individual who completes it, plus a copy is retained on file at Basketball Victoria. 

Please contact us if you have any queries or require assistance. 


Refunds

BV Participant Licence

As previously noted, the Basketball Victoria participation licence is not season or association specific and allows individuals to play as many times as they want across the state in a 365-day period. We are extending all active licences for individuals for the duration of the period that basketball was/is unable to be played in Victoria due to the COVID-19 pandemic. As you would be aware, in addition to competition management and insurance, individual participant fees (the Basketball Victoria Licence) cover a range of essential services and programs which we are and will continue to deliver.

Note: A detailed explanation of the 365 Day Licence can be found here.

However, as always, we will consider requests for individual refunds to those participants who are experiencing extreme hardship at any time (the individual must contact their club or association who then escalates to Basketball Victoria via a Support Ticket).

Refunds

Generally speaking, BV’s licence fee is not refundable, as per our terms of registration and we are extending the BV licences as per above. However, we can consider requests for refunds in certain cases. We are in a unique situation with the COVID-19 pandemic and we understand any significant economic or health related impact.

The process/conditions for individual refunds are as follows:

  • Individual refund requests need to come through the association (as per the correct communication channel including club requests) via http://support.playhq.com
  • The player needs to have played fewer than 3 games
  • Player’s registration to the season in question needs to be marked as cancelled
  • A valid reason needs to be provided
  • BV needs confirmation in writing that the association and/or club has refunded any fees that were paid to them before BV considers the request for refund of the BV licence fee
  • Bank details provided for an approved refund to be processed.

Under no circumstance should associations or clubs refund the Basketball Victoria licence fee to individuals. Please refer to the BV refund process.

If requested, can you please liaise with the participant/parent/club and come back to us via http://support.playhq.com with the relevant details if you feel they have a case for refund. We will then consider and process if approved.


Mental Health and Support Resources

Remember to look after yourself and others during this time, and always ask for help if you need it.

If you are struggling the following services are available:

  • National Coronavirus Helpline: 1800 020 080
  • For immediate support call Lifeline on 13 11 14 and in an emergency, always call triple zero (000).
  • Beyond Blue – 1300 22 4636
  • Kids Help Line – 1800 55 1800

 

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